Vendor Kit

Austin Craft Riot Holiday Show Vendor Kit

Thank you for participating in our 2011 Austin Craft Riot Holiday Show! We are so excited about growing again this year, and being even bigger and better than last year! Here is your vendor kit to help you prepare for the event:

Goodie Bag Information

Your goodie bag items are due to the committee by October 30th.
You have the option to either ship the items to the address below or drop them off between 8am & 9pm, or leave them on the front porch if no one is available. Please make sure they are labeled appropriately with your shop name.
You must provide a minimum of 15 handmade items promoting your work. Each item must be valued between $5-$10.
You may donate up to 50 items, if you choose. These items must be in line with the photo or description you provided on your application.

Ship Goodie Bag Items To:
Attn: ACR Goodie Bags
1805 Prairie Knoll Court, Apt. A
Austin, Texas 78758

If you have any questions feel free to email us at: acrholidayshow@gmail.com

Promoting the Show

Please help promote the event by grabbing an e-flier/web banner below, and posting it to your website, blog, e-blasts, etc. Also share our FB invite for the event with all your handmade loving friends.
https://www.facebook.com/event.php?eid=187269411350126

Preparing for the Show

Booth spaces are 7’ wide x 9’ deep and 10’ wide x 10’ deep.
We created a FB group for ACR Holiday Show Vendors to get to know one another, coordinate with their neighbors (if they wish), ask locals for places to stay/eat, plan a get together, or trade booth tips. You can also post questions there and one of our Holiday Show Committee members will respond.
https://www.facebook.com/groups/102796203144354/
Your booth display is entirely up to you, and we know your creativity will lead to a unique, fun and friendly setup! When planning your set up make sure to allow a space within your allotted booth space to get in and out. It is not good show etiquette to utilize your neighbor’s space that they paid for, and probably planned out every inch.

Below is a suggested list of items to bring with you to the show:

• Inventory
• Displays
• Tables & Chairs
• Lots of cash change and a money holder (something that locks is always a good idea!)
• Calculator & Receipt Book
• Credit Card Processor (if you don’t have one, check out Square to get one today)
• Promotional Items
• Tablecloths/coverings (these are required)
• Sign detailing your business name
• Extension cord, power strip and anything else you need to light/power your booth
• Shopping Bags and trash can/bag for your booth
• Booth Helper
• Hand Sanitizer/Hand Wipes
• Snacks and Drinks (there will be some food & beverages available in the vendor lounge and for sale from the Marchesa, but your booth might be too busy to leave!)

Location, Directions, Parking, Oh My!

The Marchesa Hall and Theatre is located at 6406 N. IH-35, Suite 3100, Austin, TX 78752.
It’s in the Lincoln Village Shopping Center, across from Highland Mall, facing Middle Fiskville Road.

Parking is FREE!
Please be respectful of customers and other shopping center visitors by moving your vehicle to the outskirts of the lot after unloading your goods.

Load-in – PLEASE READ CAREFULLY

Please load in using the front-entrance doors (the doors facing Middle Fiskville Road). You can begin loading in any time after 8AM on Saturday, November 12, 2011.

Park your vehicle as close as you can get to the doors for unloading. Completely unload your vehicle into the event space, then MOVE YOUR VEHICLE to the outer portions of the parking lot. Please be courteous to other vendors who are loading in simultaneously.

Once you’ve moved your vehicle, you may then begin to set up your actual booth space inside the Marchesa.

All booths will have access to electricity. However, that electricity is limited to one outlet. You are expected to provide your own extension cords, lights, surge protectors, etc. that you need to properly light your booths. Compact fluorescent lights are encouraged in order to mitigate breaker blowouts.

Your complete booth must be set up and ready for inspection by 10:45AM on Saturday, November 12, 2011. The show opens to the public at 11AM, and we will use that last 15 minutes to make sure everyone is set and following the guidelines stated in the application and here.

Booth spaces will be clearly marked with tape and booth numbers on the floor upon your arrival. Be sure to review the map before arrival to be efficient in getting to your booth location. Please note, booth assignments and locations are subject to change without notice. Please be courteous to your neighbors. You may not switch booth locations.

The show closes at 6PM on both Saturday and Sunday. You must be out of the building by 6:30pm sharp on Saturday. You may enter The Marchesa at 10am on Sunday. Please be set up and ready to go by 11AM on Sunday.

There is no need to break down and re-set your space on Sunday morning. The event space will be secured overnight with your goods locked inside. We do not, however, recommend leaving valuables, like computers or cash, in the event space overnight. Please take these items home with you and bring them back the following morning.

Load-out – PLEASE READ CAREFULLY

Load-out is from 6-8PM on Sunday, November 13, 2011.

Please maintain a complete booth setup until 6PM on Sunday, November 13, 2011. Breakdown and load-out will begin promptly at 6PM on Sunday, and must be completed no later than 8PM Sunday evening. As part of load-out, you are expected to remove tape and booth numbering signage from the floor in your booth area.

Please do not begin breaking down your booth setup until 6PM. Vendors who do not follow this guideline will not be considered for participation for future Austin Craft Riot shows.

Other Useful Information

There is Wi-Fi available at this venue for free, but it is not guaranteed to have a stable connection throughout the event. Please plan accordingly.

The show is primarily a cash event. Please bring plenty of cash change with you, as there is nowhere nearby that is open weekends where you can get cash during the show. There is an ATM right outside The Marchesa where you can direct shoppers in need. You are welcome to take credit cards with your own merchant device, PayPal or other processing device.

Sales Tax Information

You are responsible for registering your small business Federally and with the State of Texas. You must collect sales tax for the items you have for sale. When tax collection time comes around, you need to pay income tax on all the items you sold, and pay sales tax to the State of Texas. Contact information for these entities is listed below:

Texas Department of Revenue: (800) 252-5555 or http://window.state.tx.us/taxinfo/sales

Internal Revenue Service: (800) 829-4933 or http://irs.gov

Austin Craft Riot Contact Information

For the duration of the event, you can find us at the Austin Craft Riot Info Booth, located between the Reindeer Rompus Room and the Candy Cane Court. Stop by our booth with any questions or concerns – this will be our home base, though we plan on stopping by your booth to chat!

Web – http://austincraftriot.com/holidayshow
FB Group for Vendors – https://www.facebook.com/groups/246382018747237/
Email – acrholidayshow@gmail.com

Thanks everyone! We can’t wait to see you in November. Please grab a web banners/e-flier below. We will add your booth assignment and the map below soon.

-The Austin Craft Riot Holiday Show Committee